The administrative work of running a community, built into the systems you already use, so it happens without anyone having to remember.
No lock-in: whenever you leave after the initial term, your workflows stay with you.
Illustration of an ordinary day, not a customer's data
Send as many requests as you want. A hundred, if you have a hundred. That's the unlimited part, and it covers every community you operate. We build them one at a time, finishing each completely before starting the next, because that's how quality and turnaround stay predictable.
Nothing here is exotic. It's the ordinary Thursday every Executive Director already knows, and what the same Thursday looks like when the administrative half of it runs on its own.
Departments run on separate scheduling software. No single system holds one person's whole week, so the cost surfaces after the pay period closes, long after anyone could have made a different call.
How it happens
Dining picks up a Friday shift for an aide. Care already has her at 32 hours that week, and no one system holds both numbers.
She crosses 40 hours. Meanwhile the PRN pool has gone weeks without a shift, because no one could see who was under.
Those PRNs pick up at the community across town and stop answering. The next call-off has no bench left to draw on.
Unplanned overtime, discovered only after the pay period closed, and a PRN pool that quietly drifted away because no one offered it hours.
What CensusDeck surfaces, and when
Hours from every department's system, pulled into a single view per person, per pay period. Whoever approves a shift sees when it would push someone past 40 hours.
PRN staff nobody has offered hours recently, while there is still time to offer some.
Every covered shift adds to a record. After a few months it shows which shifts run short and which weeks drive the overtime, so the next schedule starts from what happened rather than what anyone remembers.
Most of these share the root cause above. Nothing on the left can be automated away, and no software changes a caregiver shortage. What can change is the administrative half of each one, which is the half quietly consuming the week.
People leave because the job stopped being the job they signed up for.
Change the wage market, or make this work easy.
Give the team back the hours they spend on paperwork instead of residents. Onboarding, credential reminders, and handoffs run themselves.
Families shop three communities and decide fast. The one that answers first is usually still in the running.
Change the rate, the building, or the competitor down the road.
Capture every inquiry, acknowledge it the same hour, and keep following up without anyone remembering to. Evenings and weekends included.
Needs change, balances drift, documents expire. Most of it is visible days before it becomes a problem.
Touch clinical judgment, care plans, or assessments. Ever.
Watch the operational signals that change quietly and raise them early, so the team acts on a schedule instead of reacting to a deadline.
Most teams assemble the documentation the week before a survey, from memory.
Decide what is reportable. That judgment stays with the clinical team, always.
Log every automated action as it happens, so the audit trail grows with the work rather than from memory the week before. We inventory the documents on a schedule, flag the gaps, and track the deadlines.
The adult daughter three states away is the most anxious stakeholder in the building.
Undo a bad day for a resident.
End the silence that turns a small thing into a complaint. Families hear on a rhythm, messages route to a person instead of a shared inbox, and nothing sits three days before someone notices it.
Every one of the above lands on the same few desks, whether that is the Executive Director, a Regional, or an owner.
Make the job smaller, or take the hard conversations off anyone.
Return the part of the week spent assembling, chasing, retyping, and reporting, none of which is the reason anyone took the job.
Measured from day one, so at ninety days the difference is a number on a report rather than a feeling about the week.
Staff engage proactively instead of reactively. The team sees the issue early enough to act on it instead of discovering it late. The report shows what came up, and how far ahead of the deadline it landed.
Family communication becomes measurable. Community development starts hearing thank-you notes about the communication, and the measure underneath it, how quickly the team answers inbound family messages, lands in the weekly report.
Overtime shows up daily, not at close. Hours by department and by person land in a daily and weekly report, so the overtime trend becomes something the team manages through the period instead of explains after it.
The first five communities get their builds at a founding rate, and their name on the case study.
Claim a founding spotNo project plan, no implementation phase, no new software for your team to learn.
Type it, record a voice memo between move-ins, or walk us through it on a call. We work directly with whoever handles IT, so nobody on the floor has to translate the request into technical terms. Queue as many as you want; the backlog is unlimited and it covers every community you run.
We write down exactly what it will do, which systems it touches, and what it will never do. You approve it before anyone builds. No surprises.
Every automation reports its own health back to us. When one fails we're alerted, and we fix most of them before you'd have noticed.
Every number worth knowing already sits somewhere: the CRM, the billing system, the scheduler, a spreadsheet somebody maintains. Or it sits inside one good platform that was never built to answer this particular question. We replace none of them. We make them answer together, and then act on the answer.
Nothing new to learn, nothing to migrate. We build inside the systems you already pay for. If it has an API, an export, or even just an inbox, we can dock it. We build each of these to your process, and you keep it.
You run a licensed building. You should see the boundary before the first call, not after.
Operational data: inquiries, tours, unit status, shifts, invoices, and work orders.
Not "not yet." These stay with your team.
What reports back to us is a fixed, published list of fields: never a name, a date of birth, a care level, or anything clinical. If a workflow you want touches protected health information, tell us on the first call. It's not a no. It needs a different agreement in place first, and that's better known now than mid-spec.
In practice that works one of two ways. If you already have somewhere for automations to run, such as your CRM, your Workspace, or your scheduler, we build them there. If you don't, we set up an environment in your name, on your billing, and connect it to your systems.
Either way the account is yours, not ours. Leave at the end of your term and everything keeps running exactly as it did. You lose the queue and the watchtower, not the work.
Monitoring does not require a key to your building. Each automation runs on credentials you control and reports its own health outward to us, so we can see that something failed without being able to reach into anything. When a repair needs access, you grant it for that repair and it ends when the repair does.
Unlimited requests in your queue. Limited concurrent work so quality stays high. Every live automation watched while you're subscribed. One queue covers every community you operate.
Every plan starts with a simple three-month term, then runs month to month. Pause anytime after your first month. Paused days extend your term; they don't burn it. Cancel whenever you like and it takes effect at the end of the term you're in. And whenever you leave, everything already deployed stays in your accounts and keeps working.
One community doesn't need a standing build queue. It needs one place to see everything.
No monitoring.
Your plan sets the response times.
Both plans cost less than the queue plans above, and run on a standard agreement term.
Tell us the community size and the one thing eating the office manager's day, and we'll come back with a rate.
Connect for reduced pricingThe first conversation is short. We ask what the office does by hand, you tell us, and we come back with what we would build first and what it would cost.
No demo to sit through, no discovery deck, no sequence of emails afterward.
Five Founders Circle spots, at a founding rate. One queue, however many communities you operate.
Claim a founding spot